Sr. Administrative Secretary - Department of Surgery, Division of Pediatric Surgery

Min Qualifications:

High school or equivalent with 5 years of related experience.

Specific Job Related Duties:

• Coordinates and support all activities related to the Division of Pediatric Surgery.  Duties to include, but are not limited to:
• Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner.
• Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.
• Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure.
• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.
• Ensures faculty and mid-level providers licensure is renewed in a timely manner.
• Assists with data entry as requested.
• Coordinates and processes employee travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines.
• Works in tandem with other Coordinators and Administrative Support Staff in the department filling in and covering other departmental areas on a daily basis.
• Acts as a liaison with other campus departments on routine matters.
• Determines work priorities and monitors progress toward work deadlines.
• Performs any related duties required to maintain efficient operations of Pediatric Surgery.

Salary Range:

$38,800-$48,500 annually, commensurate with experience.

EQUAL EMPLOYMENT OPPORTUNITY:

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.