Student Life Program Specialist, Student Life

JOB DESCRIPTION:

Develop and administer programs and services which facilitate comprehensive student development. Responsibilities include assessing student needs and designing, implementing, budgeting, managing and evaluating student activities, services and programs for the Office of Student Life.  Utilize advisory, technical, team leadership and administration skills. Exercises discretion, independent judgment and critical decision making within guidelines of University policies.  Interpret University policies, rules and regulations and recommends new administrative procedures for improvement of student programs. Maintains frequent interaction with university personnel to discuss various aspects of student services, activities or programs. Acts as liaison between students, student organizations, faculty and the university. Assists with various projects and committees throughout campus and work on special projects as assigned.

      Minimum Qualifications:

• Bachelor’s degree or equivalent and no experience.

     Specific Job Related Duties:

• Manage, oversee and advise various student organization programs, Student Government Association and services. Provide direction and leadership to officers and student members of these organizations, including budgetary supervision.
• Manage registration of campus student organizations, totaling 90 or more each year, and ensure that the organizations adhere to university and system guidelines. Develop and create orientation and risk management program. Present annually to all organization officers re-registering each year and to officers of any new organization at time of registration. Advises officers on best practices, guidelines and policies of managing an organization.
• Develop and manage the planning and execution of special student development programs (Welcome Back Week, UTMB Games Day, TGIT Social events, leadership and personal/professional development activities, etc.) for students. Develop and manage the budgets assigned to these events.
• Create, design, manage and implement the new student online orientation program for all four UTMB schools.
• Manage the planning and execution of the SGA intramural program including the allotted budget for all sports. Oversees the management and scheduling of referees/officials for the games.
• Manage the operations, equipment and services in the Student Life areas of the Jamail Student Center and the ground floor of Ashbel Smith Building (Old Red).
• Hire, train, schedule and supervise student employees hired through the financial aid Federal Work Study programs for Student Life.
• Handle and advise inquiries regarding policies and procedures of Student Life and Student Government.
• Represent Student Life as liaison with other processes/departments and agencies regarding building services, equipment and maintenance repair, and purchasing. 
• Develop, design and maintains the Office of Student Life web sites and social media accounts and ensures that they comply with university IHOP policies.
• Write, produce and distribute “News and Notes newsletter sent weekly by e-mail to student body and administrative leadership across campus. Also maintains, updates and utilizes the Exhibio and Visix digital signage systems for promotional and informational purposes.
• Responsible for sending out communication to the student body on behalf of the Office of Student Life, Office of Student Services and periodically on behalf of other departments that are not granted access to the student email groups.
• Design, conduct and manage student in-services, workshops, meetings and committees.
• Initiate improvements in work process/environment.
• Adheres to internal controls and reporting structure.

​​​​​​​​​​​​​​​​​​​​​Preferred Work Experience:

• Three years of experience

     Preferred Skill/Competency:

• Effectively communicate, verbal and in writing, with students and customers on campus and off in a highly positive manner working toward effective problem resolution.
• Exercise discretion and independent judgment in interpreting and implementing University policies.
• Provide team support regarding work priorities/workflow, problem resolution/troubleshooting, training, and coaching of other team members.

​​​​​​​WORKING ENVIRONMENT/EQUIPMENT

• Standard office environment and event sites.
• After hours and weekends often required.
• Must be able to lift 50-75 lbs.

     Salary Range:   Commensurate with experience