Coordinator II Residency Training Program, Neurosurgery

Job Description:

To perform a wide variety of professional duties in the management of all medical and House Staff programs.

Minimum Qualifications:

Associate's degree or equivalent. 3 years related experience.

Specific Job Related Duties:

• Provide direction and support Neurosurgery Residency Program and Associate Program Director.
• Support Program Manager with various tasks and projects related to program enhancement, reporting, finance, and surveys
• Upload reporting documents into New Innovations (web-based program monitoring software)
• Assign and track evaluations and send completion and delinquent reminders to faculty and residents
• Create and track block schedules for residents using New Innovations and cross reference with  Amcon.
• Attend the required semiannual Clinical Competency Committee evaluation meeting to document the progress of each resident 
• Assist with annual recruitment process of new residents. Scheduling interviews, preparing itineraries, setting up and maintaining all files, procuring accommodations for applicants and meals through vendors
• Assist with all aspects of the onboarding process for new incoming residents
• Assist with the completion, and submission of all forms, surveys, and questionnaires for the program
• Coordinate all requirements for residents, such as risk management, ACLS, and BLS
• Input and maintain resident data into New Innovations
• Coordinate and process both domestic and foreign travel
• Order supplies and process vendor payments using PeopleSoft
• Input and reconcile annual resident allocations and program expenses
• Perform other related duties as required
• Back-up to other education coordinator(s)

Salary Range:

Commensurate with experience

Preferred Skill/Competency:

• Advanced Microsoft Word and Excel skills (Required)
• Highly organized, proactive, self-starter with experience in high traffic/volume, fast paced office
• Advanced verbal and written communication skills
• Purchasing, travel and reimbursement experience
• Experience creating itineraries
• Works well independently and in a team environment
• Familiar with MyUTMB, New Innovations, Kronos, ERAS, ACGME, NRMP, & PeopleSoft

Preferred Work Experience:

• Previous residency or fellowship training program office experience
• Purchasing/Accounts Payable
• ACGME experience