Coordinator II, Instruction Management Office (IMO)
Job Description:
To manage activities for a project or program.
Minimum Qualifications:
Associate's degree or equivalent; 3 years related experience.
Specific Job Related Duties:
- Work with students, faculty and staff in the School of Medicine and in an academic health-science center, coordinating course activities related to students in Years 1 through 4 courses.
- Responsibilities include, but are not limited to:
- Serve as a liaison between and provide assistance to students and teaching faculty.
- Coordinate and provide support for courses in Years 1 through 4 as assigned.
- Ensure specified course goals and objectives are accomplished in accordance with IMC policies and procedures.
- Maintain, update and revise course website(s) in Blackboard.
- Arrange and manage scheduling and room reservations.
- Arrange and attend course committee meetings, staff meetings and training sessions.
- Coordinate course lab activities as assigned.
- Create/edit/produce/publish educational and assessment materials.
- Proctoring SOM exams.
- Create Gradebook templates, prepare and confirm score calculations, post course scores and final grades.
- Maintain confidentiality and follow FERPA guidelines.
- Access, enter course and validate student grades via MyStar system.
- Assist faculty with NBME customized exams editing, implementation and management.
- Maintain organized filing system (both digital and paper files) including required pre- and post-course checklists. Prepare files annually for records retention following appropriate guidelines.
- Support overall function of the Instruction Management Office & staff, with other duties as assigned.
- This cross-functional position supports multiple functions of the Instruction Management Office & staff with other duties as assigned.
Salary Range:
Commensurate with experience.
Preferred Education:
Bachelor's Degree in related field
Preferred Skill/Competency:
- Incumbent should be competent in MS Word, Excel, Power point, Outlook E-mail, Microsoft Web Expression (or other web development software); experience with Blackboard, Gradebook and Access.
- Prefer applicant with medical terminology experience and spelling aptitude.
- Ability to work on multiple projects simultaneously, prioritizing tasks to meet deadlines in an organized and detail-oriented manner.
Preferred Work Experience:
- Prefer applicant with 3 years of experience coordinating academic or educational programs.
EQUAL EMPLOYMENT OPPORTUNITY:
UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
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